Club Constitution

1)  Name

The club shall be called “Gordon Skiers” (hereinafter referred to as “the Club”).

2)  Status

The Club shall be affiliated to Snowsport Scotland.

3)  Objects

The objects of the Club shall be to promote ski racing among children and young people by providing opportunities and facilities for ski training and racing both in the United Kingdom and overseas.

4)  Membership

Membership of the Club shall consist of the following categories:

  1. Racing membership, which shall be open to all children and young people entitled to race in terms of Snowsport Scotland classification then in force;
  2. Non-racing membership, which shall be open to the parents and families of racing members, together with all other persons interested in the furtherance of the objects of the Club;
  3. Family membership, which shall include up to two adults and their children.

Any person who wishes to become a member of the Club shall submit an application in writing to the Club Secretary. Election to membership of the Club shall be at the discretion of the Committee and, in the case of an application for election as a racing member, the Committee, in reaching its decision, shall be advised by the Training Convenor.

5)  Resignation

A member shall cease to be a member if he/she gives written notice to the Club Secretary of his/her resignation.

A member whose subscription and/or training fees are more than three weeks in arrears shall be deemed to have resigned.

No member who resigns shall be entitled to any rebate of subscription paid. It shall be a matter for the discretion of the Committee whether a racing member who resigns shall be entitled to any rebate of training fees paid.

6)  Expulsion

The Committee shall have power to expel a member when, in its opinion, it would not be in the best interests of the Club for him/her to remain a member.  A member shall not be expelled unless he/she is given an opportunity to give a written explanation or attend a meeting to answer the complaints made against him/her within 14 days of being advised in writing of the complaint made against them.  A member shall not be expelled from the Club unless a majority of the Committee vote in favour of his/her expulsion.

7)  Subscription

The annual subscription shall be determined from time to time by the Committee, and the Committee may, in so doing, make different provision for particular categories of membership.

8)  Training fees

The fees to be charged for the provision of training facilities shall be determined from time to time by the Committee.

9)  Committee

The Committee shall consist of the Chairperson, Financial Controller, Club Secretary, Communications Convener, Training Convenor, Racing Convenor and Sponsorship Convenor.

All Committee members must be either members of the Club or, although not members, parents of racing members.

The Committee members shall be proposed, seconded and elected by ballot at the Annual General Meeting each year and shall remain in office until their successors are elected at the next Annual General Meeting. Any vacancy occurring by resignation or otherwise may be filled by the Committee. Any such resignations or appointments shall be notified to the members within 14 days. Retiring members of the Committee shall be eligible for re-election.

Committee meetings shall be held at the discretion of the Committee. The quorum of such a meeting shall be four.  Decisions of the Committee shall be made by a simple majority, and in the event of equality of votes the Chairperson (or acting Chairperson of that meeting) shall have a casting vote.  The Club Secretary, or in his/her absence a member of the Committee, shall take minutes.

The Committee will from time to time appoint from among the membership working parties whose function will be to assist the Committee in the running of the Club.

In addition to the members so elected the Committee may co-opt up to two further members of the Club who shall serve until the next Annual General Meeting. Those ordinary committee members may only serve for two consecutive year but may stand again after a one year’s break from the committee. Co-opted members shall be entitled to vote at the meetings of the Committee.

The Committee shall be responsible for the management of the Club. The Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the members of the Club.

The members of the Committee shall be entitled to an indemnity out of the assets of the Club for all liabilities properly incurred by them in the management of the affairs of the Club.

10)  Officers and Honorary Members

The officers of the Club shall be a Chairperson, Financial Controller and a Club Secretary.

The Annual General Meeting, if it thinks fit, may elect a President and Vice-Presidents. A President or Vice-President need not be a member of the Club and on election shall, ex officio, be an honorary member of the Club.

The Committee may elect any person as an honorary member of the Club for such periods as it may think fit. Such honorary members shall be entitled to all the privileges of membership except that they shall not be entitled to vote at meetings or serve as officers or as members of the Committee.

11)  Annual General Meeting

The Annual General Meeting of the Club shall be held each year not later than 30th June to transact the following business:

  1. To receive and approve the minutes of the previous Annual General Meeting;
  2. To receive the Chairperson’s report;
  3. To receive the Training Convenor’s report of the training and racing activities of the Club during the previous year;
  4. To receive and consider the accounts of the Club for the previous year and the Independent Examiner’s report on the accounts and the Financial Controller’s report as to the financial position of the Club and to approve.
  5. To remove and elect the Independent Examiner or confirm that he/she remain in office;
  6. To elect the Officers and other members of the Committee;
  7. To decide on any resolution which may be duly submitted in accordance with Rule 11(b);
  8. Any other competent business.

Nominations for elections of Committee members shall be made by voting members of the club in writing to the Officers of the Club (Chairperson, Club Secretary and Financial Controller) not less than seven days before the Annual General Meeting.

Notice of any resolution proposed to be moved at the Annual General Meeting shall be given in writing by voting members to the Officers of the Club not less than fourteen days before the meeting. Such resolutions shall be advised to the members not less that seven days before the meeting.

12)  Extraordinary General Meeting

The Committee shall have power, by decision of a simple majority of its members, to call an Extraordinary General Meeting.

An Extraordinary General Meeting shall also be called by the Committee within twenty-eight days of receipt by the Club Secretary of an application in writing, signed by not less than twenty-five per cent of the members of the Club, stating the purposes for which a meeting is required, and the resolutions proposed.

13)  Procedure at the Annual and Extraordinary General Meetings

The Club Secretary shall send to each member at his/her last known address written notice of the date of the General Meeting at least fourteen days before the meeting.

The quorum for the Annual and Extraordinary General Meetings shall be five members.

The Chairperson or, in his/her absence, a member selected by the Committee, shall take the chair.

The Club Secretary or, in his/her absence, a member of the Committee, shall take minutes at Annual or Extraordinary General Meetings.

Every member of the Club over the age of sixteen years shall be entitled to a vote. However, a person who is not a member of the Club but who is the parent or guardian of any such member shall be entitled to cast a vote on behalf of that member, subject to the proviso that not more than one vote may be cast on behalf of any one family.

Resolutions shall be passed by a simple majority, and in the event of equality of votes the Chairperson shall have a casting vote.

14)  Alteration of the Constitution

The Constitution may be altered by resolution at an Annual or Extraordinary General Meeting provided that the resolution is carried by a majority of at least two-thirds of members present and entitled to vote at the General Meeting.

15)  Finance

All moneys payable to the Club shall be received by the Financial Controller and deposited in a bank account in the name of the Club. No sum shall be drawn from that account except by cheque signed by the Financial Controller and by such other Officer or Officers of the Club as the Committee may from time to time deem appropriate.  Any moneys not required for immediate use may be invested as the Committee in its discretion may think fit.

The Committee shall have power to establish and maintain a further and separate account, to be known as “Gordon Skiers Alpine Account”, for the purposes of financing overseas training and/or racing trips. No sum shall be drawn from that account except by cheque signed by the Financial Controller or by such other Officer or Officers of the Club as the Committee may from time to time deem appropriate.

The income and property of the Club shall be applied only in furtherance of the objects of the Club and no part thereof shall be paid by way of bonus, dividend, or profit to any members of the Club, save as set out in Rule 16(iii).

The Committee shall have power to authorise the payment of remuneration and expenses to any Officer, member or employee of the Club and to any person or persons for services rendered to the Club.

The financial transactions of the Club shall be recorded by the Financial Controller in such manner as the Committee may think fit.

16)  Dissolution

A resolution to dissolve the Club shall only be proposed at an Extraordinary General Meeting of the Club and shall be carried by a majority of at least three-quarters of the members present and entitled to vote.

The dissolution shall take effect from the date of the resolution and the members of the Committee shall be responsible for the winding-up of the assets and liabilities of the Club.

Any property remaining after the discharge of the debts and liabilities of the Club shall be given to such body or bodies concerned with the promotion of ski racing as may be nominated by the last Committee.

17)  Document History

The club Constitution was updated in November 2017 after the amendments agreed at the last AGM on 21 June 2017.  The constitution document should be reviewed bi-annually for audit purposes or as appropriate under the terms of the club Constitution.